Job responsibilities

1. Procurement planning:
 Elaborate an annual procurement plan and submit it to the competent authority on time;
 Ensure that all procurement proceedings for the procuring entity are filed;
 Collaborate with end users during specification period
 Ensure that head of departments and divisions are informed about the procurements procedures and regulations.
 Ensure that Approved procurement plan is communicated to all managers

2. Tendering process:
 Coordinate the preparation of the technical specifications, tables of pricing variation and final tender documents and tender announcements;
 Ensure the reception and safe keeping of bids;
 Ensure the capacity building of Tender Committee Members in procurement related regulations;
 Coordinate the preparation of documents to be used during meetings calling for tender;
 Ensure the preparation and timely notification letters to the bidders;
 Ensure the preparation of contracts in consultation with the legal Advisor;
 Constitute the whole tender file to be submitted to Chief Budget Manager;
 Resolving conflicts on procurement issues with clients on bidding and award issues.

3. Procurement contracts management:
 Make sure that all procurement contracts are approved by legal advisor before being signed by DG;
 Make sure that works, goods and services delivered by the suppliers are in conformity with the tender documents;
 Ensure that goods and services are timely delivered by the supplier and reception note signed;

4. Tender monitoring and reporting:
 Monitor the contract execution and keep updated recording;
 Make sure that a timely procurement plan implementation report is submitted to the competent authorities as provided by procurement laws and regulations;
 Report on time to the competent authority every challenge or conflict observed in the execution of the procurement contract;

N.B:any other recognized procurement professional certification is accepted for qualification highlighted in this Advertisement.

Minimum qualifications

Master’s Degree in Procurement with Certified International Procurement Professional (CIPP)
1 Years of relevant experience
Master’s Degree in Procurement with Certified International Advanced Procurement Professional (CIAPP)
1 Years of relevant experience
Bachelor’s Degree in Procurement with Charter Institute of Procurement and Supply (CIPS) professional certification
3 Years of relevant experience
Bachelor’s Degree in Procurement with Certified International Advanced Procurement Professional (CIAPP)
3 Years of relevant experience
Master's degree in Management with professional certification of CIPS, CIPP or CIAPP
3 Years of relevant experience
Master's degree in Accounting with professional certification of CIPS, CIPP or CIAPP
3 Years of relevant experience
Master's degree in Law with professional certification of CIPS, CIPP or CIAPP
3 Years of relevant experience
Master's degree in Public Finance with professional certification of CIPS, CIPP or CIAPP
3 Years of relevant experience
Master's degree in Economics with professional certification of CIPS, CIPP or CIAPP
3 Years of relevant experience
Master's degree in Civil engineering with professional certification of CIPS, CIPP or CIAPP
3 Years of relevant experience
Bachelor’s Degree in Civil Engineering with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
3 Years of relevant experience
Bachelor's Degree in Management, Accounting, Law, Public Finance; Economics or Business Administration with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification is eligible.
3 Years of relevant experience
Master's Degree in Business Administration with Professional Certification of CIPS,CIPP or CIAPP
3 Years of relevant experience.

Required competencies and key technical skills

Communication
Analytical skills
Problem solving skills
Leadership skills
Time management skills
Understanding of public procurement laws and procedures in Rwanda
Resources management skills
Knowledge of procurement techniques as well as in market practices;
Negotiation skills.

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